Submitting a paper to the Proceedings
Thank you for your interest in publishing your paper with the Society of Antiquaries of Scotland.
Before submitting your paper, please read the guidelines below and prepare your paper in accordance with them. We strongly recommend that you prepare and submit your paper (as separate files, and with all figures and supporting materials) in accordance with these guidelines in advance of your submission to avoid lengthy revisions later in the process or delays to the publication of your paper.
When you have done so, please complete our short online submission sheet, which also provides instructions on uploading your manuscript to our online submission system, Scholastica. Any illustrations or other large files can be uploaded to our dedicated Dropbox folder.
If you have any queries prior to submission, please email email@example.com.
Please note that these guidelines are only for authors submitting an article to the Proceedings. SAIR authors should see here.
The Proceedings of the Society of Antiquaries of Scotland publishes articles treating original ideas, interpretations and discoveries or results of research which are likely to stimulate discussion and further understanding. Papers published in the Proceedings may be on any subject surrounding Scotland’s heritage and historical and archaeological past, and should be of national or international interest.
Papers in the Proceedings should be between 3,000 and 10,000 words (including all text, endnotes, references, captions, appendices and tables). Please provide an accurate word count when you submit your paper.
In exceptional circumstances we will consider publishing articles of up to 17,000 words. If your paper is over 10,000 words, please contact the Managing Editor in advance of submission.
The list of references, list of captions for illustrations and/or tables, appendices, acknowledgements and any illustration/table files should be prepared and submitted as separate files.
The Society operates a double-blind peer review process through Scholastica. Your paper will be assessed by at least two anonymous, expert referees. We therefore ask authors to remove author/contributor names and addresses from the manuscript and submit a separate title page which includes the article title along with all author and contributor names, affiliations/addresses.
Please also ensure that any funding details have been removed, and acknowledgements which contain identifying information are supplied as a separate document.
Please note that we are unable to send articles out for peer review if they contain author/contributor names.
One volume of the Proceedings publishes each year, in December. Submissions are accepted throughout the year, but the annual deadline for submissions for the following year’s journal is 30 November. We are not able to accept late submissions and if you submit your paper after this date, it will be considered for the next journal cycle.
Please note that we always receive more papers than we are able to publish in a given year, so early submission is strongly encouraged.
Please see our Proceedings process and timeline page for more information.
Page dimensions for the Proceedings are 141mm x 201mm. A single column width is 67.5mm.
There is no charge to the author to publish in the Proceedings, although any funding contributing to the publication costs is gratefully received.
The Society supports Open Access and wish to help authors make their work openly available.
The Proceedings is a hybrid Open Access journal, offering both Gold and Green Open Access alongside traditional print publication.
Authors have the option of making their paper Gold Open Access upon payment of an Article Processing Charge (APC).
All articles are peer-reviewed, and reviewers are not informed of the funding status of any submissions.
Please see our Open Access services and policy page for more information.
To ensure a smooth submission and peer review process, all manuscripts must be submitted via Scholastica. New authors will need to set up an account with Scholastica in order to submit their manuscript.
A submission sheet must also be completed to accompany every article, to ensure papers are prepared in accordance with our guidelines and to prevent any delays later in the process.
The title should be concise, accurate and informative. The title directly affects the discoverability of your paper through search engines, so please ensure that it is specific and contains the keywords readers interested in the subject would be searching for.
We recommend against using phrases such as ‘A note on…’; ‘An investigation of…’ in titles.
An abstract of 150-300 words which gives a clear indication of the paper’s content and conclusions must be submitted to Scholastica. Abstracts should be succinct but sufficiently comprehensive to provide a clear summary of the article.
Please note that we will only communicate with a single representative, the corresponding author, for each paper submitted to us. The corresponding author should fill out the submission sheet with his/her contact details. All communication regarding the peer review and proofs (if the paper is accepted), including the Memorandum of Agreement, will be sent to that person. It is the corresponding author’s responsibility to relay information to others involved in the project.
When a number of people have contributed to a single paper, the corresponding author should ensure the standardisation of abbreviations, measurements and references throughout the paper, and ensure that all sections have been prepared in accordance with our guidelines.
All contributing author names should be provided to the Society using the online Submission sheet you will find below.
If you have any queries about illustrations prior to submission, please contact the Managing Editor.
Illus 1.1 Title of the figure, with an initial capital for the first word and any proper nouns (Source and copyright information must be included in brackets)
Please provide an electronic list of deposited specialist reports or archive material not republished in the paper, including repository and ascension numbers.
The Proceedings uses UK English Spelling.
Abbreviations should be used sparingly, and avoided if possible. If they are used, please abide by the following conventions:
Please note the following exception:
Follow the most widely established usage, ideally using the recognised vocabularies provided by RCAHMS.
It is preferable to use exact date ranges where possible.
|20 September 1996||September 20th 1996, 20th September 1996|
|1600s, 1660s, 1980s||1600’s, sixteen-sixties, eighties, ‘80s.|
|AD 413, 427 BC||413 AD, BC 427|
We direct authors towards A R Millard’s ‘Conventions for Reporting Radiocarbon Determinations’ (http://doi.org/10.2458/56.17455) for current conventions for citing radiocarbon dates. The conventions presented in this article should be used for radiocarbon dates in articles for PSAS and SAIR. The following information is required, and can be presented as a table within articles:
For every calibrated date, the following information should also be included:
In text it is preferred to use the calibrated date as a range (see above) with the lab code quoted: eg The hearth was dated to 451–215 cal BC (95% probability; SUERC-1122).
Hyphenation should be kept to a minimum, but should be used adjectivally eg 19th-century building.
Hyphens should not be used after adverbs, eg freely draining, not freely-draining.
Numbers less than 11 should be spelled out in full (ie one to ten). Figures should be used for 11 and higher.
Ordinal numbers should all be written in figures as 1st, 2nd, 3rd. (nb they should not be in superscript).
Please ensure that you give National Grid References for all archaeological sites or historic buildings which are central to the publication. References should be given as NGR: NO 7180 2052.
If you are referring to a site or item in the CANMORE catalogue, please ensure that the CANMORE ID is cited.
Foreign language quotations should be accompanied by a translation, and should be italicised. Latin, where long adopted into English (eg in situ, et al) need not be italicised.
This is a long quotation; note that there are no quotation marks and that the text is indented. Authors can use any method of formatting this, as none will survive transfer to the printer. Please ensure that any long quotes are clearly indicated in your text so that the Editor can notify the typesetter. Don’t forget to include the source at the end of the quotation (Barclay 2001, 23).
Artefact and feature types which have been allocated a sequential numbering system should be capitalised and clearly noted in the text as follows:
Abbreviations may be used for commonly-used terms, but these must follow standard conventions.
Ensure that references to features are consistent throughout the article, particularly in the case of multi-contributor papers.
Any time third party material is used in the paper, it must be referenced.
Bibliographic citations within the text should take the form (Author year: pages) with full details listed in a bibliography. For example:
Multiple citations should be listed chronologically, not alphabetically, and separated with a semi-colon (ie Collis 1984; Shepherd 1996; Barclay 1998).
If more than one publication by the same author is being referenced, please add ‘a’ ‘b’ ‘c’ etc after the date to distinguish which is being referred to (ie Smith 2011a; Smith 2011b; Smith 2011c).
Personal communication should be indicated using the abbreviation pers comm (unitalicised, no full stops).
Endnotes may be used for papers on historical topics, in particular when references are predominantly to documentary material. Footnotes should never be used. The referencing style must be consistent throughout the paper.
Endnotes should be inserted using the endnote function on your word processing program.
Notes will appear before the references at the end of the paper.
Full details for all references cited in the text must be included in the bibliography.
Full journal titles should be used for all references, with the exception of the Proceedings of the Society of Antiquaries of Scotland, which is abbreviated Proc Soc Antiq Scot.
Documentary sources should be identified by the full archive number and relevant repository.
Maps should be identified by a full title in the list of references.
|Book||Armit, I 2005 Celtic Scotland. London: Batsford.|
|Allen, J R & Anderson, J 1903 The Early Christian Monuments of Scotland. Edinburgh: Society of Antiquaries of Scotland.|
|Edited collection||Macquarrie, A (ed.) 2012 Legends of Scottish Saints. Readings, Hymns and Prayers for the Commemorations of Scottish Saints in the Aberdeen Breviary. Dublin: Four Courts Press.|
|Cowan, I B, Mackay, P H R & Macquarrie, A (eds) 1983 The Knights of St John of Jerusalem in Scotland. Edinburgh: Scottish History Society.|
|Chapter in an edited collection book||Hill, J D 2007 ‘The dynamics of social change in Later Iron Age eastern and south-eastern England c. 300 BC – AD 43’, in Haselgrove, C & Moore, T (eds) The Later Iron Age in Britain and Beyond, 16-40. Oxford: Oxbow.|
|Kelly, T A D 1994 ‘The Govan Collection in the context of local history’, in Ritchie, A (ed.) Govan and its Early Medieval Sculpture, 95-114. Stroud: Alan Sutton.|
|Journal Article||Andrén, A 2005 ‘Behind Heathendom: Archaeological Studies of Old Norse Religion’, Scottish Archaeological Journal 27: 105-38.|
|Henderson, I 1957-8 ‘The origin centre of the Pictish symbol stones’, Proc Soc Antiq Scot 91: 44-60.|
|Online publication||Cook, M 2016 ‘Prehistoric Settlement Patterns in the North-east of Scotland; Excavations at Grantown Road, Forres 2002-2013’, Scottish Archaeological Internet Reports, 61. http://doi.org/10.9750/issn.1473-3803.2016.61|
|Conneller, C, Bayliss, A, Milner, N & Taylor, B 2016 ‘The Resettlement of the British Landscape: Towards a chronology of Early Mesolithic lithic assemblage types’, Internet Archaeology, 42. http://doi.org/10.11141/ia.42.12.|
|Online publication with no DOI||Jones, E 2010 ‘Through the Cowgate: life in 15th-century Edinburgh as revealed by excavations at St Patrick’s Church’, Scottish Archaeological Internet Reports, 42. http://archaeologydataservice.ac.uk/archives/view/sair/contents.cfm?vol=42. Accessed 5 January 2017.|
|Website nb URL should only be cited in reference list, not in text.||Annals of Connacht http://www.ucc.ie/celt/published/T100011/index.html. Accessed 1 October 2014.|
|Arge, S 1989 The Cathedral and other Historic Relics at Kirkjubour. http://savn.fo/documents/00258. Accessed 24 March 2015.|
|Documentary Sources||Registra Supplicationum 289 f253r, Vatican Archives, Rome.|
|Liber Pluscardensis, MS 308876.|
|Unpublished dissertation/thesis||Gard, L 1937 ‘Reliefsigillata des 3. und 4. Jahrhunderts aus den Werkstätten von Trier’, unpublished dissertation, University of Tübingen.|
|Dobie, A J 2011 ‘Accounting, Management and Control at Durham Cathedral Priory c1250-c1420’, unpublished dissertation, Durham University.|
When DOIs are available for your sources, they must be included in your list of references. A DOI can usually be found on the first page of an electronic journal article, or the article’s landing page. If a DOI is used, there is no need to include the access date.
For help finding DOIs for the sources you are using, you can use Crossref’s search facility.
Once you have prepared your paper in accordance with the guidelines set out above, please complete our online submission sheet, which will provide instructions on uploading your manuscript via Scholastica, our online submission and peer review system. You will also find a link to our dedicated Dropbox folder for uploading your illustrations and other large files.
Before submitting, please check the following:
Thank you! Please click the button below to complete our submission sheet and submit your article.
If you have any queries about your submission, please contact firstname.lastname@example.org.
Updated January 2018
Help us: champion research; stimulate discussion; enhance public understanding; and share our extraordinary heritage. Donate directly to the Society now.