Submitting a paper to SAIR
Thank you for your interest in publishing your paper with the Society of Antiquaries of Scotland.
Before submitting your paper to us, it is essential that you read the guidelines below and prepare your paper in accordance with them. We strongly recommend that you prepare and submit your paper (as separate files, and with all figures and supporting materials) in accordance with these guidelines in advance of your submission to avoid lengthy revisions later in the process.
When you have done so, please complete our online submission sheet (at the end of this page), which will provide instructions on uploading your manuscript to our online submission system, Scholastica. Any illustrations or other large files can be uploaded to our dedicated Dropbox folder.
Please note that these guidelines are for SAIR only. Authors wishing to submit to the Proceedings should see here.
SAIR is an online, Open Access publication that publishes and records excavation reports and large-scale surveys on a Trusted Data Repository, ensuring current and future access to this important material. SAIR is particularly suited for papers which require large volumes of data to support their arguments, or which have a large number of images and/or tables.
The Society operates a double-blind peer review system through our online submission portal, Scholastica. Your paper will be assessed by at least two anonymous, expert referees. We therefore ask authors to remove author/contributor names and addresses from the manuscript and submit a separate title page which includes the article title along with all author and contributor names, affiliations/addresses.
Please also ensure that any funding details have been removed, and acknowledgements which contain identifying information are supplied as a separate document.
Please note that we are unable to send articles out for peer review if they contain author/contributor names.
SAIR accepts submissions at all times of the year. Once your paper has been accepted for publication, it will be published as soon as the production work is completed.
The full cost of publication must be covered for a paper to be published in SAIR.
Because the content and length of SAIR papers vary widely, we do not have a single Article Processing Charge (APC). Instead, the cost to publish a submission is calculated on a case-by-case basis taking into account the number of words, images and tables in a project.
We estimate 600 words to a page, and 2 images or tables per page. The per page cost for SAIR is £40. You can estimate the cost of publishing your project in SAIR using the following formula:
(#words/600)+(#images/2)+(#tables/2)=(est #pages) x £40.
This cost covers the production work on the paper (including copyediting and typesetting), as well as long-term archiving with Archaeology Data Service, a Trusted Digital Repository.
Please ensure that adequate funding is in place before submitting your paper to SAIR.
SAIR is a fully Gold Open Access journal and papers are made freely available on publication. The Society offers a choice of Creative Commons Attribution (CC-BY), Creative Commons Attribution NonCommercial (CC-BY-NC) and Creative Commons Attribution-NonCommerical-NoDerivatives (CC-BY-NC-ND) licenses. Authors will be asked to indicate their preference when submitting their article, and are advised to consult their funding body (if applicable) regarding their requirements.
Please see our Open Access policy and information page for more information.
Papers submitted to SAIR should be over 17,000 words. Please provide an accurate word count when you submit your paper.
The list of references, list of captions for illustrations and/or tables, appendices, acknowledgements and any illustration/table files should be prepared and submitted as separate files.
The title should be concise, accurate and informative. Titles directly affect the discoverability of your paper through search engines, so please ensure that they are specific and contain the keywords readers interested in the subject would be searching for.
We recommend against using phrases such as ‘An investigation of…’ in titles.
An abstract of 150-300 words which gives a clear indication of the paper’s content and conclusions should be submitted to Scholastica. Abstracts should be succinct but sufficiently comprehensive to provide a clear summary of the article.
Please note that we will only communicate with a single representative, the corresponding author, for each paper submitted to us. The corresponding author should fill out the submission sheet with his/her contact details. All communication regarding the peer review and proofs (if the paper is accepted), including the Memorandum of Agreement, will be sent to that person. It is the corresponding author’s responsibility to relay information to others involved in the project.
When a number of people have contributed to a single paper, the corresponding author should ensure the standardisation of abbreviations, measurements and references throughout the paper, and ensure that all sections have been prepared in accordance with our guidelines.
All contributing author names should be provided to the Society using the online Submission sheet you will find below.
If you have any queries about illustrations prior to submission, please contact the Managing Editor.
Illus 1.1 Title of the figure, with an initial capital for the first word and any proper nouns (Source and copyright information must be included in brackets)
Please provide an electronic list of deposited specialist reports or archive material not republished in the paper, including repository and ascension numbers.
SAIR uses UK English Spelling.
Abbreviations should be used sparingly, and avoided if possible. If they are used, please abide by the following conventions:
Please note the following exceptions:
If using an unfamiliar abbreviation, please write it in full at first use.
Follow the most widely established usage, ideally using the recognised vocabularies provided by RCAHMS.
Note that archaeological periods should be capitalised, with the exception of medieval (including early, late and post-medieval).
It is preferable to use exact date ranges where possible.
|20 September 1996||September 20th 1996, 20th September 1996|
|1600s, 1660s, 1980s||1600’s, sixteen-sixties, eighties, ‘80s.|
|AD 413, 427 BC||413 AD, BC 427|
We direct authors towards A R Millard’s ‘Conventions for Reporting Radiocarbon Determinations’ (http://doi.org/10.2458/56.17455) for current conventions for citing radiocarbon dates. The conventions presented in this article should be used for radiocarbon dates in articles for PSAS and SAIR. The following information is required, and can be presented as a table within articles:
For every calibrated date, the following information should also be included:
In text it is preferred to use the calibrated date as a range (see above) with the lab code quoted: eg The hearth was dated to 451–215 cal BC (95% probability; SUERC-1122).
Hyphenation should be kept to a minimum, but should be used adjectivally eg 19th-century building.
Hyphens should not be used after adverbs, eg freely draining, not freely-draining.
Numbers less than 11 should be spelled out in full (ie one to ten), numbers from 11 onwards should be written as numerals.
Ordinal numbers should all be written in figures as 1st, 2nd, 3rd. (nb they should not be in superscript)
Please ensure that you give National Grid References for all archaeological sites or historic buildings which are central to the publication. References should be given as NGR: NO 7180 2052.
If you are referring to a site or item in the CANMORE catalogue, please ensure that the CANMORE ID is cited.
Foreign language quotations should be accompanied by a translation, and should be italicised. Latin, where long adopted into English (eg in situ, et al) need not be italicised.
This is a long quotation; note that there are no quotation marks and that the text is indented. Authors can use any method of formatting this, as none will survive transfer to the printer. Please ensure that any long quotes are clearly indicated in your text so that the Editor can notify the typesetter. Don’t forget to include the source at the end of the quotation (Barclay 2001, 23).
Artefact and feature types which have been allocated a sequential numbering system should be capitalised and clearly noted in the text as follows:
The sherds from Vessel 52 were recovered from Sample 5002, from the basal fill, Context 124 of Cist 7
Abbreviations may be used for commonly-used terms, but these must follow standard conventions.
Ensure that references to features are consistent throughout the article, particularly in the case of multi-contributor papers.
Any time third party material is used in the paper, it must be referenced.
Bibliographic citations within the text should take the form (Author year: pages) with full details listed in a bibliography. For example:
Multiple citations should be listed chronologically, not alphabetically, and separated with a semi-colon (ie Collis 1984; Shepherd 1996; Barclay 1998).
If more than one publication by the same author is being referenced, please add ‘a’ ‘b’ ‘c’ etc after the date to distinguish which is being referred to (ie Smith 2011a; Smith 2011b; Smith 2011c).
Personal communication should be indicated using the abbreviation pers comm (unitalicised, no full stops).
Endnotes may be used for papers on historical topics, in particular when references are predominantly to documentary material. Footnotes should never be used. The referencing style must be consistent throughout the paper.
Endnotes should be inserted using the endnote function on your word processing program.
Notes will appear before the references at the end of the paper.
Full details for all references cited in the text must be included in the bibliography.
Full journal titles should be used for all references, with the exception of the Proceedings of the Society of Antiquaries of Scotland, which is abbreviated Proc Soc Antiq Scot.
Documentary sources should be identified by the full archive number and relevant repository.
Maps should be identified by a full title in the list of references.
|Book||Armit, I 2005 Celtic Scotland. London: Batsford.|
|Allen, J R & Anderson, J 1903 The Early Christian Monuments of Scotland. Edinburgh: Society of Antiquaries of Scotland.|
|Edited collection||Macquarrie, A (ed.) 2012 Legends of Scottish Saints. Readings, Hymns and Prayers for the Commemorations of Scottish Saints in the Aberdeen Breviary. Dublin: Four Courts Press.|
|Cowan, I B, Mackay, P H R & Macquarrie, A (eds) 1983 The Knights of St John of Jerusalem in Scotland. Edinburgh: Scottish History Society.|
|Chapter in an edited collection book||Hill, J D 2007 ‘The dynamics of social change in Later Iron Age eastern and south-eastern England c. 300 BC – AD 43’, in Haselgrove, C & Moore, T (eds) The Later Iron Age in Britain and Beyond, 16-40. Oxford: Oxbow.|
|Kelly, T A D 1994 ‘The Govan Collection in the context of local history’, in Ritchie, A (ed.) Govan and its Early Medieval Sculpture, 95-114. Stroud: Alan Sutton.|
|Journal Article||Andrén, A 2005 ‘Behind Heathendom: Archaeological Studies of Old Norse Religion’, Scottish Archaeological Journal 27: 105-38.|
|Henderson, I 1957-8 ‘The origin centre of the Pictish symbol stones’, Proc Soc Antiq Scot 91: 44-60.|
|Online publication||Cook, M 2016 ‘Prehistoric Settlement Patterns in the North-east of Scotland; Excavations at Grantown Road, Forres 2002-2013’, Scottish Archaeological Internet Reports, 61. https://doi.org/10.9750/issn.1473-3803.2016.61.|
|Conneller, C, Bayliss, A, Milner, N & Taylor, B 2016 ‘The Resettlement of the British Landscape: Towards a chronology of Early Mesolithic lithic assemblage types’, Internet Archaeology, 42. https://doi.org/10.11141/ia.42.12.|
|Online publication with no DOI||Jones, E 2010 ‘Through the Cowgate: life in 15th-century Edinburgh as revealed by excavations at St Patrick’s Church’, Scottish Archaeological Internet Reports, 42. http://archaeologydataservice.ac.uk/archives/view/sair/contents.cfm?vol=42. Accessed 5 January 2017.|
|Website||Annals of Connacht http://www.ucc.ie/celt/published/T100011/index.html. Accessed 1 October 2014.|
|Arge, S 1989 The Cathedral and other Historic Relics at Kirkjubour. http://savn.fo/documents/00258. Accessed 24 March 2015.|
|Documentary Sources||Registra Supplicationum 289 f253r, Vatican Archives, Rome.|
|Liber Pluscardensis, MS 308876.|
|Unpublished dissertation/thesis||Gard, L 1937 ‘Reliefsigillata des 3. und 4. Jahrhunderts aus den Werkstätten von Trier’, unpublished dissertation, University of Tübingen.|
|Dobie, A J 2011 ‘Accounting, Management and Control at Durham Cathedral Priory c1250-c1420’, unpublished dissertation, Durham University.|
When DOIs are available for your sources, they must be included in your list of references. A DOI can usually be found on the first page of an electronic journal article, or the article’s landing page. If a DOI is used, there is no need to include the access date.
For help finding DOIs for the sources you are using, you can use Crossref’s search facility.
Once you have prepared your paper in accordance with the guidelines set out above, please complete our online submission sheet, which will provide instructions on uploading your manuscript via Scholastica, our online submission and peer review system. You will also find a link to our dedicated Dropbox folder for uploading your illustrations and other large files.
Before submitting, please check the following:
Thank you! Please click the button below to complete our submission sheet and submit your article.
If you have any queries about your submission, please contact the Managing Editor.
Updated July 2017
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