News  |  Posted February 11, 2020

Job Opportunity: Office Administrator

We’re looking for an excellent candidate to fill this exciting role in the Society of Antiquaries of Scotland.   The Society is seeking an organised and motivated individual to undertake the general office administration of a busy membership organisation.

Deadline for applications: Midnight on Sunday 23rd February. It is expected that interviews will be held on Monday 2nd March.

Starting Salary: £19,445 to £22,902 depending on experience, with a 10% pension contribution, flexible working.

Hours: 5 days a week/37 hours a week. This is a permanent post with a probation period of 6 months. Occasional evening and weekend work is required.

Key Duties of the role:

  • General office administration.
  • Conference and event organisation and delivery.
  • Assisting the Finance Manager with membership subscriptions.

Essential skills:

  • Excellent time-management and organisational abilities.
  • Excellent computer skills (particularly MS Office) with confidence picking up new digital software.
  • Excellent written and verbal communication skills and strong relationship-building skills.
  • Ability to work well independently.
  • High standard of accuracy with close attention to detail.

Desirable skills:

  • Experience with booking and event management.
  • Experience of WordPress website management.
  • Experience of MS SharePoint intranet.
  • Experience handling cash.

Person specification:

You will be enthusiastic, punctual and well-presented, demonstrating a ‘can do’ attitude and using your own initiative wherever necessary. Working within a busy team environment, you will possess the ability to integrate well with your colleagues and will manage your own workload confidently and effectively. This role requires excellent attention to detail and excellent oral and written communication skills. Basic IT skills are an essential requirement for the role, in addition to having a desire to learn new IT skills.

The ideal candidate will have strong organisational skills and some office management experience, although training will be provided where necessary and this post would suit someone starting or changing their career. They will be motivated and able to handle a busy and varied workload, balancing the need to communicate effectively with members of the Society and run and efficient and organised work environment for staff.


Applications should be addressed to Dr Simon Gilmour, Director at the Society ( Please include a full CV along with a cover letter that describes how your skills and experience fulfil the criteria for the role. Please also provide names and contact details of two referees whom the Society may invite to comment on your suitability for the post in advance of appointment. Referees will not be contacted until a position has been offered.

A full job description is available here: office-administrator-jd-jan-2020

The Society of Antiquaries of Scotland is an independent charity actively supporting and promoting the study and enjoyment of Scotland’s past (charity no. SC010440).